Responsible for overseeing Accounts Payable team and processes, vendor maintenance, invoice verification and reconciliation, invoice entry and payment processing. This is an in-office position at the Fourteen Foods Home Office in Franklin, TN.
Essential Functions:
· Oversees Accounts Payable team, supervising their daily activities and questions and monthly close process for Accounts Payable.
· Creates and documents Accounts Payable processes.
· Training new accounts payable employees.
· Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issues voids or stop-payments when necessary.
· Process monthly rent payments; process and pay real estate/personal property bills
· Main contact for vendor questions and resolution of issues.
· Maintenance of AP automation software to include workflow updates, user updates, vendor card updates
· Reconciles processed work by verifying entries and comparing system reports to balances.
· Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
· Notifies Controller about ongoing AP issues with managers or vendors, or any invoices that appear suspicious or incorrect.
· Review vendor statements and contacts vendors to resolve unpaid invoices.
· Route and verify invoices are properly approved.
· Organize and upload all vendor invoices into AP software.
· Maintains accounting ledgers by verifying and posting account transactions.
· Sets up new vendors and maintains vendors and other AP data fields in the ERP system.
· Verifies vendor accounts by reconciling monthly statements and related transactions.
· Maintains historical records and filing documents.
· Reviews vendor invoices to determine if use tax needs to be accrued.
· Protects organization’s value by keeping information confidential.
· Accomplishes accounting and organization mission by completing related results as needed.
· Compile list of invoices to be accrued at period end and create journal entry
· Reconcile AP related balance sheet accounts
Qualifications & Requirements:
· Associates degree in Accounting or equivalent work experience
· Previous Accounts Payable experience
· Supervisor experience
· PC proficiency including AP software, Excel and Outlook
· Above average skills in 10-key and data entry
Frauenshuh Hospitality – TN Home Office
Pay: Salary